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Child Care Service: Community Resources Preschool

CHILD CARE SERVICE SAFETY PLAN

FOR THE

NEW YORK CITY DEPARTMENT OF HEALTH AND MENTAL HYGIENE

BUREAU OF CHILD CARE

DATE SUBMITTED: 12/3/21

PROGRAM IDENTIFYING INFORMATION

(Please fill in the name of your child care service at the top of each page and the date this plan will be submitted at the bottom of each page.)

Program Name: Community Resources Preschool

Permit Holder: Community Resources Preschool Legally Responsible Entity: Community Resources

Director/Operator: Josephine Hansen, Director of Children's Services

Address: 3651 Richmond Road

City: Staten Island, NY Zip code: 10306

Telephone #: 718-351-6416

Fax #: 718-351-6307

E-Mail Address: MarieAComRes@yahoo.com

Floor(s) of Operation: 2

Room(s): 101, 102, 103, 104, 105, 106, 107, 108, 109, 201, 202, 203, 204, 205, 206, 207, 208, 209, 210

Age Range of Children Served: from 2.0 yrs/months to 6.0 to yrs/months

Hours of Operation: 7:30am - 5:30pm

Do you operate a School age Child Care Program at your site address?: Yes No X

If Yes: Please identify the program name and registration number:

Name: Registration No.:

*Please attach an organizational chart that identifies, position and line of report for each of your program staff.

PROGRAM OPERATION AND MAINTENANCE

Please provide the last inspection date for the following

Inspection Date

Boiler/furnace/HVAC:
Water Systems

9/27/21 9/27/21

(plumbing, pressure, protection of water supply)

Community Resources Preschool

Lead Paint Survey (Annual Survey)
Window Guards
Indoor/outdoor equipment
Review of injury prevention procedures

(safe practice procedures)

Vehicle Maintenance (if applicable)
Exits and Fire Extinguishers

Please provide the maintenance schedule for the following:

Boiler/furnace/HVAC:
Water Systems

(plumbing, pressure, protection of water supply)

Lead Paint Survey
Window Guards
Indoor/outdoor equipment
Review of injury prevention procedures

(safe practice procedures)

Vehicle Maintenance (if applicable)
Exits and Fire Extinguishes

Inspected by Staff Member 1/15/20 professional inspection7/25/06 - Clean Survey No Lead Found.

11/15/21

Maintenance Schedule

Monthly - the second week of every month.

Annually - January

Monthly - the second week of evey month.

Exits are checked regularly - extinguishers every six months.

FOOD PROTECTION PROCEDURES DURING RECEIPT, STORAGE, AND PREPARATION

Please provide the following:

Staff certified in food protection:

Name: Lisa Belfiore, Melanie Krause Title: Teacher Assistant, Teacher

Food Protection Certificate # Lisa Belfiore - 16-05581, Melanie Krause - 16-05597

Work Schedule:

Monday: 8:20 - 3:50

Wednesday 8:20 - 3:50

Friday: 8:20 - 3:50 Sunday:

Tuesday: 8:20 - 3:50

Thursday: 8:20 - 3:50

Saturday:

Sanitization schedule and procedures for food preparation area:

Please provide your programs sanitization process: NA - We do not prepare food on the premises.

Community Resources Preschool

Source of food:

Prepared off site by contracted services and delivered: X

If food service is contracted, please identify the food service company:

Name: Red Rabbit

Address: 1751 Park Avenue

City: New York State: New York

Zip Code: 10035 Phone No.: 866-697-3372

Prepared on site on by child care service staff: Prepared on site by contracted service:

FIRE SAFETY & EMERGENCY EVACUATION PLAN

Please provide the following information to establish your programs preparedness to respond to emergency situations:

• Evacuation Route

Describe your secondary means of egress: If front (main) exit is blocked or impassable, all staff, children and visitors will exit through the rear stairwell and rear door.

Describe how children and staff will exit the building: Alarm will be sounded. Classroom teachers will be responsible for taking their emergency binders, attendance books and emergency kit. They are also responsible

for making sure their children and classroom staff exit the building safely. All visitors and other staff will be directed to exit using the closest exit. Identify the location of all exits and fire extinguishes, and identify an assemblage (safe) area where they will remain during the emergency (or attach a floor and site plan that identifies areas and locations):

See Attachment A & Attachment B.

Community Resources Preschool

Evacuation of Infant Children

Please describe how your program will provide a staff to child ratio of 1:3 during an emergency evacuation. All available personnel, regardless of role or qualifications, can be used to meet the 1:3 ratio when evacuation is necessary. (An infant child is defined as a child who is less than 12 months of age): N/A - We do not care for infant children - We currently have children from 2.0 - 6.0 years in our program. We have no more than 81 children in the building during the AM & PM sessions and always have a minimum of

30 staff members in the building at all times.

Supervision of children during an evacuation

Please describe your process of accounting for each child before and after reaching your safe area:

Attendance books need to be taken with the class. Attendance will be taken before we evacuate. During the evacuation staff will check to make sure that everyone is accounted for when they arrive at their destination.

Attendance will be taken at the destination.

Proof of notification of service’s existence to your local fire department (attach copy of FD confirmation if available):

Notification Date: 10/15/21

Type text here

Ladder Company Contacted: Engine Co. 165 - 494-4265

Individual Contacted: Capt. Borg

Fire drill schedule (please provide your intended fire drill schedule):

Fire drills are conducted on a monthly basis (Twice monthly from Sept. - Dec.)

7/12/21, 8/9/21, 9/15/21, 9/27/21, 10/8/21, 10/29/21, 11/16/21, 11/22/21, 12/3/21, 12/ /21 1/ /21, 2/ /21, 3/ /21, 4/ /21, 5/ /21, 6/ /21. They are logged in a book and the log book is readily available to both Fire Dept. personnel as well as Dept. of Health personnel.

• Process for notifying DOHMH and parents of emergency situations. Please include a description of process:

Means of communication: Community Resources will either call, send in writing, email or fax DOHMH and parents to notify them in emergency situations. Individual(s) responsible for communication: Josephine Hansen or Marie Arcuri will be responsible for communicating with DOHMH and parents. Timeframes for notification: Parents will be notified immediately, DOHMH will be notified within 24 hrs.

Community Resources Preschool

HEALTH CARE POLICIES AND PROCEDURES

The program’s health care plan must establish polices and procedures used to assure the following:

Method for maintaining children’s health records

Initial health screening: All children in our preschool program must have a complete medical including immunizations which is stamped, signed by a physician, license number listed and dated prior to entrance into the preschool program. Medical must be dated within a year of first date of attendance.

Children’s medical histories – include immunization tracking: Designated program personnel review children's medicals to insure they are within date guidelines and contain all necessary medical information including immunizations.

Process for addressing individual children’s special needs and restrictions on activities: Upon

acceptance into the preschool program a confidential list is generated which labels all special health and physical needs as well as what activities, foods, etc. children are restricted from. Lists are given to each teacher and therapist.

Daily health surveillance procedures

Staff responsible for observing child’s health: Teachers and therapists are responsible for observing children's health issues as well as documentation related to health issues.

Documentation procedures for observed injuries: Community Resources Preschool currently uses an accident/incident report for all injuries. Staff who observed accident/incident are responsible for filling out accident/ incident report and bringing it to the Preschool Director's attention immediately. The Preschool Director will review the report to insure proper procedures were followed with regard to accident/incident/injury. Once Director

is sure proper procedures were followed, report is signed by Director and sent to appropriate parties and filed in child's/staff's chart.

Procedures for supervision of ill and injured children

Assessment and evaluation of children: Teacher or therapist will assess the child immediately through

observation and interview to determine the severity of illness or injury. Teacher/therapist will then contact the Preschool Director or designated personnel when Director is unavailable.

Area of isolation: If a child requires isolation, they will be brought to offices on first floor located in rooms 105,

106 or 107.

Staff assignment schedule: The child will be isolated with a 1:1 based on the severity of the illness.

The 1:1 will be placed with the child based on familiarity with the child.

Parent notification procedure: The child's teacher or Preschool Director will immediately notify the parent.

If the parent is unavailable or cannot be reached, Community Resources utilizes an emergency contact list which is filled out by the parent upon entrance into the preschool program.

Medication administration:

Is your program certified to administer medication: Yes No X

If yes: Individual(s) certified and assigned to administer medication

Staff Member Role Assignment Schedule

Procedure for administering medication: We do not administer medication - See Attached Healthcare Plan

Attachment C.

Community Resources Preschool

Procedures for providing basic first aid:

RN or LPN on staff: Yes X No

If no, staff title and role of person responsible for administering first aid:

Name:
Title/Role:

Procedure: The Preschool has the ability to contact a RN on staff with our agency. RN is available (but not onsite) by telephone (24/7) at anytime.

Identification of staff certified in first aid and CPR

Certified staff member(s): Certification Date:

All classroom teachers and teacher assistants have 1/27/21 - CPR, 3/16/21 CPR and First Aid certification. Copies of staff certifications are kept in their personnel files.

Procedures for handling and reporting medical emergencies and outbreaks: Upon discovery of an outbreak or a medical emergency, staff stays with the child. Another staff member notifies the child's parents and goes to the Preschool Director for further instructions. Staff will call 911 if deemed necessary.

DOHMH will be notified promptly.

Availability of medical and nursing services: RNs's are on call at all times during the school day. \

Phone numbers for all RN's are posted in the Preschool office.

Procedural precautions for protecting against blood borne pathogens: As per infection control protocols, all staff members wear latex gloves when dealing with blood and bodily fluids.

Location and procedures for storage of medication and first aid supplies:

A first aid kit is located on each floor in a central location easily accessible to staff and a clearly designated sign is posted.

Process for reporting staff illness and injuries:

All staff injuries and illnesses are documented on agency accident/illness report. A copy is faxed to the Human Resources Dept of Communtiy Resources, a copy is placed in the employees file and a copy is sent to the DOHMH when necessary.

Process for responding to child abuse/maltreatment allegations:

Obtaining and documenting information regarding allegation: As per NYS regulations, see procedure for reporting Child Abuse or Neglect. - Attachment D.

Assessing if there is reasonable cause to suspect if the alleged incident occurred:

Upon review of documentation, observation of child and inteview with connected parties, the Director and RN will make an assessment based on their expertise in the area the summary guide for mandated reporters.

Reporting the alleged incident to the State Central Register and the DOHMH – Bureau of Child Care:

Community Resources Preschool

The alleged incident will be reported to the State Central Register and the DOHMH

as per mandates for reporters (see Procedures for reporting Child Abuse or Neglect - Attachment D).

CORRECTIVE ACTION PLANS

All child care programs must submit a corrective action plan that identifies the steps taken to protect children in their care, in the event that a staff member: is alleged to have abused or maltreated a child, has a substantiated incident of child abuse or maltreatment, has an arrest or criminal conviction, has been involved in the death or serious injury of a child or at such time that the Department determines that corrective action is required. Corrective action plans must include the following:

A general description of the alleged incident and the date it occurred.
Age and gender of child/children involved.
The staff member involved and their responsibilities related to child supervision or potential for unsupervised contact with children.
Steps taken to protect the well being of children in your care while the alleged incident is under investigation

The Department will provide a separate guideline with more detailed information for the development, content, and submission of corrective action plans.

GENERAL SAFETY PROCEDURES:

A program’s general safety procedures must provide a description of activity taken to eliminate safety hazards and provide for injury prevention. It shall also include staff schedules that allow the program to maintain supervision of children at all times and comply with the staff to child ratios required by Article 47. The plan of supervision must address both on and off site activities and include:

Supervision during child development activities; both recreational and academic: Staff places themselves in areas that need specific supervision by slides and climbing areas. The staff knows the number

children present at all times. The ratio of staff in play areas and classrooms is consistent with State Education Department, NYCDOE and DOHMH mandates.

Rest and sleep hours: During rest times in our UPK and extended hours programs staff to child

ratios are consistent with NY State Education, NYCDOE and DOHMH mandates.

Transportation of children: Community Resources Preschool does not provide transportation services.

Handling and Storage of hazardous materials and other products: Any hazardous materials and other products are handled by staff members only and are stored in locked cabinets or out of. reach of the children. Cleaning supplies used by maintenance are located in the closet under the front steps and it is locked.

Fall Prevention Devices: All stairwells have handrails both for adults and children.

STAFF TRAINING

All program staff, volunteers, and other people who have, will have, or have the potential for substantial contact with children must be trained in Child Abuse/Maltreatment Identification and Prevention every 24 months. Infant/toddler and night staff must also receive Sudden Infant Death Syndrome (SIDS) and Shaken Baby training. All teachers must receive training in infection control and reporting infectious diseases. Additionally, all Assistant Teachers must receive a total of 15 hours of training in health and safety, and early childhood development every 24 months. Each program must provide a plan for how staff will meet the training requirements of Article 47. The plan must include:

Schedule for staff training: Staff were trained in CPR in January 2021 and First Aid in March 2021. All staff have completed the Infection Control and Reporting Infectious Diseases online course in Sept. 2012. All new hires complete the course prior to starting employment. Copies of all certifications are maintained in staff files. Further training will follow during our scheduled staff development days. Staff will also receive training in Early Childhood Development throughout the school year. Staff will receive a minimum of 15 hours of training in required areas. See Attachment E.

Community Resources Preschool

The number of staff to be trained and their roles within the program: Community Resources requires that all classroom staff are trained in CPR and First Aid (pediatric) every 2 years. Newly hired staff are trained in in CPR and First Aid immediately following a 90 day probationary period.

● Process for monitoring staff’s compliance with training requirements: The Preschool Director and

Administrative Assistant maintain training records. A list is generated with staff names and CPR, First Aid

and other training requirements. Dates and hours of training are also recorded on the staff list and list is monitored on a montly basis.

PARENT/CHILD SAFETY ORIENTATION

Please describe your process for informing parents of:

Reporting and management of illnesses and • Fire safety and fire drills injuries • Evacuation procedures
Emergency Evacuation plan • Supervision during offsite activities
Lost child plan

Upon entrance into the preschool program, parents are informed of all necessary health and safety issues. Parents are given a packet with illness and injury procedures, emergency evacuation plan, lost child plan, fire safety procedures, etc. Our preschool program does not participate in any offsite activities. All health and safety issues are also reviewed during Parent/Child orientation which is scheduled before school begins.

INSTRUCTIONAL SWIMMING AND AQUATIC ACTIVITIES

Aquatic activities for group child care services are limited to learn to swim or water safety programs that use the supervision protocol described in §47.57(i) of the New York City Health Code. Child care services shall obtain written approval from the Department of Health and Mental Hygiene’s Bureau of Child Care prior to offering any aquatic activities. (Please note - Children less than 3 years of age are prohibited from participating in all swimming and aquatic activities)

Community Resources Preschool

If you plan to offer aquatic activities to children, please provide a written safety plan that incorporates the safety requirements and supervision procedures during swimming activities. You must provide the following in your safety plan:

An accountability system that establishes supervision and accounting for children, and shall include:

Staff to child ratios (please refer to Article 47 for the ratio requirements): N/A.

How the child care service will identity each child involved in an aquatic activities prior to water entry:

N/A.

How the child care service will maintain a record of the dates and times of initiation and cessation of

aquatic and swimming activities: N/A

Accountability checks of children must be made at least every 15 minutes and the results recorded in an accountability log. Please describe your process for maintaining accountability for all children participating in aquatic activities.

N/A.

Community Resources Preschool.

Prior to each swimming and aquatic activity, the aquatics director shall meet with all staff and volunteers assigned to the activity and review emergency procedures, as well as their roles and duties, including the children to whom each adult is assigned. Please specify the duties of all staff in case of swimming and aquatic activity emergencies, including but not limited to emergency procedures for distressed swimmer:

N/A.

Prior to every trip to an off-site swimming facility not owned by the child care service, the permittee shall obtain and maintain on file for each child a written consent from a parent or guardian. A consent form shall be incorporated in the written safety plan and shall include the child’s name and age, the destination and type of activities authorized during the field trip, and the date of the trip.

Please attach a copy of your child care service’s consent form.

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PROGRAM IDENTIFYING INFORMATION

PROGRAM OPERATION AND MAINTENANCE

FOOD PROTECTION PROCEDURES DURING RECEIPT, STORAGE, AND PREPARATION

FIRE SAFETY & EMERGENCY EVACUATION PLAN

HEALTH CARE POLICIES AND PROCEDURES

CORRECTIVE ACTION PLANS

STAFF TRAINING

PARENT/CHILD SAFETY ORIENTATION

INSTRUCTIONAL SWIMMING AND AQUATIC ACTIVITIES

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